SolGuruz In-House Product
KarmiQo, an AI-Powered Employee Performance Management System
How AI Powers Performance Insights in KarmiQo
KarmiQo is an AI-powered employee performance management system SolGuruz built in-house to fix its own performance-tracking chaos, then turned into a product for other teams. It brings OKRs, KPIs, recognition, and feedback into one unified platform, replacing scattered spreadsheets and disconnected tools.
Industry
HR Technology - Performance Management
Project Type
In-House Product
Platform
Web Application
Timeline
12 Weeks
Team
5 Members
Tech Stack
React + Next.js + Node.js + PostgreSQL + ChatGPT
The Origin Story - Born From Our Own Chaos
SolGuruz was growing. New teams were forming, projects were scaling, and with that growth came a familiar headache; performance management was completely fragmented.
OKRs lived in Google Docs that nobody checked after the first week. KPI reviews happened in Excel spreadsheets that took hours to compile and were outdated by the time they were reviewed. Employee contributions went unrecognized; there was no system, no ritual, no way for someone to say "this person did great work" and have the entire company see it.
Paresh Mayani, CEO of SolGuruz, saw this chaos every day: multiple disconnected tools, zero unified visibility, and a team that deserved better. Instead of buying yet another fragmented tool that solved only one piece of the puzzle, he made a bold decision: "We're a technology company. We can build something better."
That decision became KarmiQo.
The name itself tells the story - Karma (your contributions, your effort) + IQ (the intelligence to measure and recognize it) = KarmiQo. A platform where every contribution counts and every effort is tracked with intelligence.
Problem Statement
"The Problem - Fragmented Tools, Zero Visibility"
These weren't hypothetical market problems discovered in research - they were real pain points SolGuruz experienced internally every day.
Strategy Disconnected From Execution Company goals lived in slide decks. Team objectives lived in docs. Individual tasks lived in project management tools. There was no unified thread connecting "where we want to go" with "what people are actually doing".
Performance Reviews Were Slow and Subjective Quarterly reviews took hours to prepare and were often based on recency bias rather than actual data. Different managers had different standards. There was no standardized rubric - just opinions.
Self-Reported Progress With No Verification Option When employees reported OKR progress, there was no built-in way to attach supporting evidence. Completion was self-declared with no option for documentation, making it harder to build trust and accountability.
Contributions Went Unrecognized Great work happened every day, but there was no system to surface it. Recognition was informal, inconsistent, and invisible to most of the organization. Good work simply disappeared into the workflow.
Multiple Tools, No Single Source of Truth OKRs in one tool, KPIs in another, recognition nowhere. Leadership had no unified dashboard to see performance, alignment, and engagement in one place.
No Feedback Loop Built into the Workflow Feedback was a separate event (annual reviews) rather than a continuous part of the work process. By the time feedback arrived, the context was lost.
Solution Overview
"The Solution - One Platform for Everything"
KarmiQo is the only platform that unifies AI-powered OKRs, weighted KPI management, gamified recognition, and embedded 3-tier feedback into a single system.
Three Design Principles:
Proof-Enabled
Employees can optionally attach evidence - screenshots, documents, links - to support their OKR updates and KPI self-reviews, adding credibility and context to progress claims.
People-First
Performance management should feel empowering, not bureaucratic. The warm brand, intuitive workflows, and recognition system are designed to make people feel valued - not evaluated.
Full Governance
Complete audit trails at every step. Employee submits → Reviewer evaluates → Admin finalizes. Every action is logged, every decision is traceable.
KarmiQo is the performance-management platform SolGuruz built and uses every day. Bring the same unified OKRs, weighted KPIs, recognition, and feedback to your organization, with custom configuration available for enterprise teams.
Design System - Warm, Human, Anti-Corporate
Performance tools shouldn't look like tax software. KarmiQo was deliberately designed to feel warm, approachable, and empowering - a counter to the sterile enterprise aesthetic that dominates HR tech.
Typography
DM Sans
Regular Medium Semi-Bold Bold
A B C D E F G H I J K L M N O P Q R S T U V W X Y Z
a b c d e f g h i j k l m n o p q r s t u v w x y z
1 2 3 4 5 6 7 8 9 0
Color Palette
#DE4E18
#F6F6F6
#4F4F4F
Three Core Module
OKR Management
About:
- Set, track, and review organizational objectives with AI-powered generation
Key Differentiator:
- AI generates complete OKRs from a simple topic - learns from your company's own data
KPI Management
About:
- Weighted, template-based performance reviews with 1-10 rating scale
Key Differentiator:
- Weighted scoring (must total 100%) + reusable templates eliminate subjective reviews
Points & Recognition
About:
- Gamified badges, points, activity feed, and leaderboard
Key Differentiator:
- 4-tier auto-unlock system (Bronze → Silver → Gold → Platinum) with org-wide visibility
AI Spotlight
-"Intelligence Built In"
KarmiQodoesn't just digitize existing workflows - it makes them smarter. Two AI features transform how organizations create goals and review performance.
Smart OKR Generation
How it works:
Admin clicks "Generate OKR" during OKR creation.
A modal appears with two fields: OKR Name (Goal) and Role (department)
Admin enters a simple topic and selects the role
AI generates a complete, professional OKR including: a refined objective name, a detailed description paragraph, and multiple measurable key results - each with its own description
Admin reviews, edits if needed, and finalizes
Real Example from the Platform:
Input:"Complete Learning of waterfall model and agile methodologies" + Role: BA
AI-generated OKR Name:"Achieve Foundational Mastery in SDLC Methodologies"
AI-generated Key Results:
- "Demonstrate Comprehensive Understanding of Waterfall SDLC"
- "Apply Core Agile Principles to BA Practice"
- "Attain Proficiency in Scrum and Kanban Frameworks"
Each key result includes detailed, measurable success criteria
What makes this different?
The AI learns from approximately 4 previously created OKRs within the organization, making suggestions contextual to YOUR company - not generic AI output.
AI-Powered KPI Review Summary
When employees complete their KPI self-reviews, AI automatically summarizes all reviews into a paragraph with score highlights. Admin can see the important takeaways at a glance without reading every individual review in full. Uses point-based rating system for quick visual assessment.
Unified Dashboard
- Everything in One View
Before diving into individual modules, KarmiQo gives every user a single home view that brings all performance data together. No tab-switching, no fragmented checks - one dashboard, role-aware, instantly meaningful.
Admin Dashboard Features
A bird's-eye view of the entire organization's performance health, all on one screen.
Key Features:
Employee Dashboard Features
A personal performance hub showing every employee what matters to them - progress, points, badges, deadlines, and recognition.
Key Features:
Product Walkthrough
OKR Management - Set, Track, Achieve
KarmiQo's OKR module brings structured, role-based goal management with a complete lifecycle - from AI-assisted creation to admin-approved completion.
Admin OKR Dashboard Features
Total OKRs, Overdue OKRs, Pending Approvals - three stat cards
Top Performing Department spotlight with trophy icon
Searchable, filterable OKR table with assignee, status ("At Risk," "Completed," etc.), OKR title, and creator
Quarter selector for period-based viewing
Template Library for reusable OKR structures
Employee KPI Dashboard Features
My Total OKRs, Completed OKRs, In-Progress OKRs - three personal stat cards
My Performance Score spotlight with achievement icon
Searchable OKR list with my assigned objectives, status ("On Track," "At Risk," "Completed"), OKR title, and deadline
Quarter selector for period-based viewing
Optional proof upload for progress updates
Progress update flow with comments on each key result
Notifications for reviewer feedback and approval status
OKR detail view with full objective, key results, descriptions, and submission history
Create OKR (with AI assist)
Admin defines objectives and key results either manually or using the AI generator. Rich text editor supports bold, italic, links, lists, and tables for detailed descriptions.
Two-step creation flow:
Step 1 = Define Objective + Key Results,
Step 2 = Assign OKR.
Assign & Schedule
OKRs are assigned to individuals or departments with deadlines and designated reviewers. Quarter-based scheduling (Q4 2025 visible in the dashboard).
Assignment flow:
Step 1 = Choose Assignees (Employee/Department),
Step 2 = Set Timeline & Reviewers.
Employee Updates
Employees track progress with comments and can optionally attach proof - screenshots, documents, or links - to support their updates with evidence.
Update flow:
Step 1 = Update Key Result Progress,
Step 2 = Add Comments & Proof (optional).
Reviewer Evaluation
Designated reviewers check employee updates, validate submissions, and either approve progress or request revisions. Full audit log maintained.
Evaluation flow:
Step 1 = Review Submissions,
Step 2 = Provide Feedback & Rating.
Admin Final Approval
Admin reviews the complete OKR cycle, checks reviewer evaluations, and finalizes. The system maintains a complete governance trail.
Approval flow:
Step 1 = Review Reviewer Evaluations,
Step 2 = Finalize & Close OKR.
KPI Management - Measure What Matter
KarmIQo's KPI module transforms inconsistent, subjective performance reviews into structured, evidence-backed evaluations with weighted scoring, reusable templates, and AI-powered summaries.
Admin KPI Dashboard Features
Total KPI cycles, Average Rating, Top Performing Department - three stat cards with donut visualization
Searchable, filterable cycle table with cycle name, department, template name, start/end dates, and status
Year selector for historical analysis
"Create New Template" + "Template Library" + "Launch New Cycle" - three action buttons
Department filter dropdown for refined views
Per-row actions (Edit, Active toggle, Remove) for each cycle
Employee KPI Dashboard Features
Total KPI Completed (18), Average Overall Rating (8/10)
Improvement tracking: 9/10 vs last year (↑10%)
Best scoring year identification (2024)
Historical Performance Cycle Ratings (2021-2025)
"Start Review" CTA for active cycles
Create Template with Weighted Tasks
HR builds reusable templates with tasks, sub-tasks, and weighted scoring. The Task Builder enforces a total weightage of 100% - ensuring every evaluation criterion is proportionally balanced. Templates are saved in the Template Library for repeated use.
Launch KPI Cycle
Admin assigns templates to departments with defined timelines. Each cycle shows start date, end date, department, template name, and status.
Employee Self-Review
Employees complete a structured self-assessment for each task. The review interface provides:
- Step-by-step sidebar navigation (Tasks 1-5 + Submit)
- Each task shows its weightage percentage (10%-20%)
- Sub-tasks listed as clear criteria
- Comment field for detailed self-assessment narrative
- Optional "Upload proof" button for attaching supporting evidence
- 1-10 rating selector (where 10 = exceptional performance)
- "Save & Next" flow for sequential task completion
- Instructions page with rating scale guidance and deadline
Reviewer Evaluation
Managers review each employee's self-assessment using standardized rating guides. The system tracks three separate statuses: Employee Status → Reviewer Status → Admin Status - creating a visible pipeline.
Admin Final Ratings & Analytics
Admin compares self-assessment vs. reviewer scores, finalizes ratings, and analyzes trends. Dashboard shows Total KPI Cycles (12), Average Rating (7.2/10) with donut visualization, Top Performing Department, and completion progress.
Points & Recognition
- Every Contribution Counts
KarmIQo's recognition module transforms peer appreciation from an informal afterthought into a structured, visible, and gamified engagement engine with custom badges, points, tiers, and an organization-wide activity feed.
Custom Badge Creation
Admin creates custom badges tailored to the organization's values and priorities. Each badge includes a name, description, category tag, Active/Inactive toggle, and visual shield-style icon.
4-Tier Progression System
Every badge has four tiers - Bronze, Silver, Gold, and Platinum - with configurable point thresholds. Employees progress through tiers by consistently contributing, creating a visible growth path.
Auto-Unlock System
Employees automatically unlock predefined badges by completing a certain number of tasks. No manual awarding needed - the system recognizes consistency and rewards it automatically.
Achiever's Feed
An organization-wide activity feed where everyone can see contributions and achievements - points earned, badges unlocked, contributions completed. Heart/like interaction on each feed item.
Recognition Dashboard & Leaderboard
Top Performing Department spotlight (Business Analyst - 2136 total team points), total points tracking, active badges count, pending approvals, top contributors, and a dedicated leaderboard view.
Approval Workflow
Contributions follow the same governance pattern as OKRs and KPIs: Employee contributes → Reviewer approves → Admin approves → Visible to entire organization in the Achiever's Feed.
KarmiQo brings OKRs, weighted KPIs, recognition, and feedback into one platform, the same one SolGuruz runs internally every day.
Project Delivery
"Delivered in 12 Weeks by a Team of 5"
Ideation to production-ready SaaS platform
2 Full Stack Developers, 1 QA Engineer, 1 Business Analyst, 1 UI UX Designer
OKR Management, KPI Management, Points & Recognition
OKR Generation + KPI Summary
Replacing multiple disconnected tools
Delivery Process
Research & Requirements
BA conducted internal stakeholder interviews, mapped existing pain points, documented current workflow chaos, analyzed competitive landscape.
Product Strategy
Feature prioritization for MVP, 3-module architecture decision, AI feature scoping.
UI/UX Design
User personas for 3 roles (Admin, Reviewer, Employee), wireframing, visual design system creation, anti-corporate brand direction.
Full Stack Development
React + NestJS development, PostgreSQL schema design, Docker containerization, AI integration, Nginx configuration.
QA Testing
Multi-role testing (admin/reviewer/employee flows), edge case coverage, cross-browser compatibility.
Internal Dogfooding
SolGuruz used KarmiQo internally before any external marketing.
Marketing Site + Launch
Next.js marketing site (karmiqo.com), brand identity finalization, public launch.
How KarmIQo Compares
Performance tools shouldn't look like tax software. KarmIQo was deliberately designed to feel warm, approachable, and empowering - a counter to the sterile enterprise aesthetic that dominates HR tech.
| Features | KarmIQo | Lattice | 15Five | Betterworks | Bonusly | Gtmhub |
|---|---|---|---|---|---|---|
| OKR Management | ||||||
| KPI with Weighted Scoring | ||||||
| AI OKR Generation | ||||||
| AI Review Summary | ||||||
| Optional Proof Uploads | ||||||
| Gamified Recognition | ||||||
| 4-Tier Badge System | ||||||
| Points & Leaderboard | ||||||
| Embedded 3-Tier Feedback | ||||||
| All-in-One Platform |
OKR & Performance Management Software - Competitive Analysis
The OKR and performance-management market spans free spreadsheet-style trackers, ritual-driven weekly check-in tools, and AI-led suites - but most specialize in a single layer such as goal-setting, recognition, or reporting. KarmIQo, built and used in-house by SolGuruz, was designed to unify weighted KPI scoring, AI-assisted OKRs, and gamified recognition with proof-backed governance in one platform.
Company
Unique Value Proposition
Advantage
Key Limitation
Unique Value Proposition
All-in-One OKR, Task & Performance
All-in-one OKR + task + performance platform with editable templates and best-practice guidance.
Advantage
Holistic Suite with Templates
Holistic approach covering goal-setting, execution, and people performance in one suite; templates drive consistent adoption.
Key Limitation
Overhead for Small Teams
Can feel overwhelming for small teams needing lighter solutions; risk of duplicate work between OKRs and tasks; deep configuration needs training and adoption time.
Unique Value Proposition
Weekly Check-Ins + Long-Term OKRs
Weekly check-ins merged with long-term OKRs, plus built-in coaching and a public recognition feed.
Advantage
Ritual-Driven Adoption
High adoption through weekly rituals that reinforce OKR discipline; supportive onboarding and a recognition-rich feed that boosts morale.
Key Limitation
Limited Reporting & Scale
Lacks advanced custom reporting and project visuals; less suitable for large enterprises with high customization or scale needs.
Unique Value Proposition
Free, Spreadsheet-Style OKRs
Free-forever OKR platform with an Excel-style table and deep Jira/Confluence/monday.com integration.
Advantage
Budget-Friendly & Integrated
Cost-effective and transparent for budget-conscious teams; familiar spreadsheet UI plus Gantt visuals; integrates into existing tool workflows.
Key Limitation
Limited Automation & Depth
No public API and limited automation; sparse user feedback and support (near-zero ratings); lacks the feature depth of full HR/OKR platforms.
Unique Value Proposition
Strategy-Map-Led OKRs
Strategy-map-led OKR tool that connects high-level strategy to OKRs and KPIs.
Advantage
Unified OKR + KPI Tracking
Unified OKR + KPI tracking with KPI boards; robust enterprise-grade integrations (Jira, Asana, Slack, Teams) and customizable dashboards.
Key Limitation
Heavy for Smaller Teams
Primarily strategy-mapping focused; can feel heavy for smaller teams; configuration and setup overhead.
Unique Value Proposition
AI-Driven OKR + Performance
AI-driven OKR + performance platform with deep Slack/Teams integration.
Advantage
AI Features for Scaling Teams
All-in-one positioning with strong integrations; AI features and dashboards; suited for scaling teams.
Key Limitation
Tiered Features & Setup Effort
Customization can require time; advanced features sit behind higher tiers; setup effort for full configuration.
Tech Stack We Used
ReactJs
NextJs
NodeJs
AWS
PostgreSQL
ChatGPT
Strapi
Postman
Swagger
GitLab
Figma
Why We Built This?
At SolGuruz, we were experiencing the exact problems our clients described - scattered tools, unrecognized contributions, and no unified view of performance. Building KarmIQo wasn't just a business decision; it was a necessity. We use it ourselves every day, and that's the most honest validation any product can have. When your own team relies on what you've built, you know it works.
Paresh Mayani
CEO & Founder, SolGuruz
Frequently Asked Questions
Quick answers to the questions our clients and prospects ask most. If yours is not here, our team is one click away.
Need advice tailored to your project?
FAQs cover the common ground. For decisions specific to your tech stack, timeline, and team, talk directly to a senior engineer who has shipped what you are planning.
That's the standard behind KarmiQo, and the one we'll bring to your product. Research, design, and development from a team that thinks in outcomes, not just deliverables.
From Our Portfolio
More Projects We Have Delivered
SolGuruz has shipped 102+ products across 14 industries. See other enterprise SaaS platforms our team has built alongside Karmiqo - HotelGuruz CMMS, AI healthcare staffing, and B2B diamond CRM portal that showcase the same full-cycle delivery and production reliability we brought to this HR performance system.
HotelGuruz: CMMS Software Delivered in 45 Days - Live on App Store
HotelGuruz Redefines Hotel Operations with a CMMS Solution that Streamlines Maintenance, Reduces Costs & Unites Hotel Teams under One Centralized Platform.
Key Outcomes
AI-Powered Healthcare Staffing App Solution
Explore our AI-powered healthcare staffing app case study. See how SolGuruz’s expertise transforms nurse staffing challenges into seamless solutions.
Key Outcomes
B2B Diamond CRM Portal With ERP Synchronisation
Gem is a B2B diamond trading portal with inventory sync to client ERP systems, 4 platforms (web, mobile, backend, cloud), and enterprise security.
Key Outcomes